Office Administrator

Vancouver | Full-time

Are you looking for work that is impactful, exciting and rewarding?

Do you have an eye for details and mad-organization-skills?

Are you a self-starter and wake up every morning, ready to solve the world’s problems?

Do you have a love for healthcare technology and a strong work ethic?

If this sounds like you, then you need to read further!

About the company:

MetaOptima Technology is one of the fastest growing startups looking for a highly-driven and talented individual to join our growing Vancouver office.

We design and build complex and cool gadgets and develop the next generation of intelligent mobile and web e-health solutions.  We are the creators of DermEngine, a skin imaging and analytics platform for managing clinician workflows and communications.

MetaOptima was founded in Canada in 2012, and has a continually expanding presence across the country.  We have recently established an office in Australia, and a growing customer base across here and New Zealand.  We will be expanding to other parts of the world in the coming months.

This isn’t a big stuffy corporate.  We want excited, motivated individuals keen to take part on an amazing journey to solve big problems and save thousands of lives across the world.

About the role:

We are looking for an Office Administrator to join our team! You will be responsible for managing our office from the beginning to the end. The role will work closely with our C-Suite team and will help them schedule meetings and/or work on projects. Acting as our receptionist, you are the first person everyone who walks through our door meets! More excitingly, you will play a significant role in event management for our internal and external events!


  • Supporting for various administrative tasks (filling out forms, organizing couriers and mailings) and running personal errands

  • Cleaning and general upkeep of the office space

  • Filtering, prioritizing, responding to emails & phone calls, and handling highly confidential information

  • Organizing, booking and checking in personal and business-related travel, as well as complex travel itineraries

  • Handle executives' requests and queries appropriately

  • Act as the point of contact for internal and external clients

  • Provide general support to visitors

  • Liaise with managers to handle queries

  • Oversee preparation of sales reports, briefs, presentations

  • Organize workshops, meetings, and other events

  • Assist in the preparation of project documents, fund applications, and regulatory documentation

  • Assist the Finance Department with facilitating payments, processing expense claims, receipt filing, and performing credit card reconciliations using accounting software (Xero)

  • Ad hoc; other duties as assigned

Do you have what it takes:

  • Minimum of 2-3 years experience in previous administrative role

  • Tech Savvy

  • Experience with G-Suite, Microsoft Office Suite (Excel, Word, etc.)

  • Cloud-based accounting software (Xero, Quickbooks, etc.) considered an asset.

  • Strong written and verbal communication skills

  • Ability to work independently and as part of a dynamic team

  • Ability to manage confidential information

  • High degree of organization, pro-activeness  and effective time-management skills

  • Passionate, driven professional with sound business aptitude

  • High level of attention to detail and organizational skills

  • Flexible, adaptable and nimble as we go through multiple changes

  • Enjoy working in a fun and collaborative environment

  • Previous experience in small/start-up culture is a plus*


Situated in the heart of downtown, our office is steps away from the SkyTrain, SeaBus and West Coast Express. We offer a competitive salary, above industry-standard vacation, stock options, smartwatches (at the completion of the probation period and a comprehensive benefits package (including extended health, vision, and dental). Our environment is one where you can thrive in! With ergonomic chairs, a sit-stand desk and a kitchen stocked with snacks!

Office Administrator

Vancouver | Full-time